Event management for venues and caterers

Run your whole event business,
from inquiry to final payment.

Track every event, send proposals your clients can approve and pay online, and design the room down to the last chair with a built-in floor-plan editor and live 3D preview — all in one system, not bolted together from a generic CRM.

  • Proposals, payments, and floor plans in one place
  • Your own client inquiry link
  • Start with your catalog
3D view of a banquet room with round tables and chairs in the CaterKarma floor-plan editor

Design the room with a live 3D preview

From first inquiry to final payment

Three steps, one system.

  1. 1

    Capture the inquiry

    Share your inquiry link. Every request lands in your pipeline with the client, date, and headcount attached.

  2. 2

    Quote, design, and send

    Build a quote from your catalog, lay out the room with a live 3D preview, and send a proposal with tax and service fees already worked out.

  3. 3

    Get approved and paid

    Clients approve and pay online right from the link. Approvals and payments show up on the event as they happen.

Everything you need to run your events

Inquiries, quotes, proposals, payments, and floor plans in one place.

A floor-plan editor with live 3D preview

Drag-and-drop tables, seating, and room setup, all built in. No separate floor-plan add-on to buy or integrate.

Every event, tracked start to finish

Move each event through your pipeline, from inquiry to completed, with client details, locations, and specs all in one place.

Proposals clients approve online

Send itemized proposals with automatic tax and service-fee math. Clients review and approve right from the link — no back-and-forth PDFs.

Collect deposits and final payments online

Take a deposit when a proposal is approved and request final payments with a link. Payment status stays on the event, so you always know who has paid.

Your clients and your team

Keep client history in one place, assign events to teammates, and see the calendar and your day at a glance. Space conflicts are flagged when you schedule an event.

Conversations that stay with the event

Chat with clients, leave staff-only notes with @mentions, and reuse saved message templates — all on the event, so nothing important lives in someone's inbox.

An inquiry link that fills your pipeline

Share one link on your website or socials. Each request becomes an event with the client, date, and headcount attached, and your team is notified.

Your catalog, bundles, and tiered packages

Price your rentals, services, and packages once, then build single-price or good/better/best options from your catalog.

Change orders without the chaos

Changed your mind after approval? Issue a change order and the old version is kept in history, never overwritten.

Ready for better event karma?

Built for caterers and venues who are done wrangling spreadsheets, email chains, and one-off PDFs for every event.

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